The accounting pyramid organizes accounting-related job titles into a hierarchy that ranks them by responsibilities and deliverables, with bookkeepers at the bottom, accountants in the middle, and the Chief Financial Officer (CFO) at the top.

While it is obvious to most people that bookkeepers are the most entry-level accounting team staff and CFOs are the bosses at the top, there is a lot of confusion in the middle.

​Understanding the difference between a Staff Accountant, Senior Accountant, and Accounting Manager, is something many business professionals (even hiring managers) do not understand.

Many people assume that Staff Accountants and Senior Accountants are individual contributor roles with varying levels of experience and Accounting Managers and Senior Accounting Managers are the people who oversee teams of lower-level accountants. However, that is not a correct understanding of the stratification of roles.

​To further complicate matters, some people use the titles of Senior Accounting Manager and Controller interchangeably, which adds even more confusion.

To provide some clarity on the topic, we will explain what each job title means, how it differs from other adjacent accounting positions, and when you need to hire each role:

Think you won’t need interim accounting help this year? Think again!

It’s time to recognize the fact that your accountant probably won’t be around forever. With the trend of accounting professionals changing roles every 3-5 years and the ongoing accounting exodus that the industry is facing, the odds of your current accountant staying in their role for the next 3 years is only moderately likely, the next 5 years are very unlikely, and the next 10 years is almost certainly not going to happen.

​That means you need to be prepared to utilize an interim accounting services company sooner rather than later. Don’t put off for next year what you should address this year!

1. If I don’t hear from my accountant, that means everything is fine and I shouldn’t worry.
2. If everything was going fine, my accountant would want to tell me. So, if I don’t hear from my accountant, something must be wrong.

From our experience, clients seem to believe one of these perspectives wholeheartedly – there’s very little in between. And yet, neither is entirely right.
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On the one hand, if you never hear from your accountant, that’s a troubling sign because you can’t be sure what they’re even doing on behalf of your organization. This kind of communication gap removes accountability, creating the opportunity for underperformance, mistakes, and even fraud to occur. However, hearing from your accountant constantly means they are spending their time talking to you instead of doing the work you have hired them to do, which is problematic (not to mention wasteful). Neither is a desirable scenario!

“Start with the core of the onion.” This is a mantra I use when talking to hiring managers about who they want for their job opening. This means starting with their most ideal candidate and working through different profiles. Most hiring managers are looking for either the next “up and comer” or someone who is established and has a solid 20 years left in the tank. As we work through candidate profiles, inevitably the recommendation is to always hire the person who can add the most value in the position.
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In the world of non-executive accounting and finance recruiting, the ‘core of the onion’ answer is never “I’d love someone who is late in their career.” There is often a stigma attached to late-career candidates that is uneducated at best, and at worst tantamount to ageism. But late-career candidates should be considered equally with all other candidates. Understanding why first starts with thinking about a professional’s career trajectory. 

Your accountant just gave notice, what do you do now?

Hopefully, your accountant gave you more than the obligatory two weeks, but regardless of what the timeframe looks like, the steps are the same:

1. Try to ascertain why they are leaving
2. Work on hiring a replacement
3. Handoff information
4. Part on good terms
5. Remove system access

​Time is of the essence in this situation, especially if it coincides with a closing period or tax season, so you should get started immediately!

When a company is undergoing a significant shift, like a big cultural change or a change of ownership, a financial assessment can give them a comprehensive picture of where they are financially to aid in their strategic planning. A business financial assessment helps with decision-making related to everything from short-term cash flow management to long-term vision-setting.
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Recently, more companies are bringing in consulting accountants and fractional CFOs to assess their current financial position than ever before. Let’s take a closer look at what a financial assessment includes and who is best poised to conduct one.

​The role you need depends on your business needs, so let’s look at common business triggers that most likely require needing the next level of financial role, and what kind of activities and responsibilities each role typically includes. We’ll start with bookkeeper and work our way up to Chief Financial Officer (CFO). 

As fractional accountants, we have experience with a wide array of “less than full-time” accounting engagements ranging from ongoing part-time work and extra assistance during busy periods to short-term project work and interim roles while a new accountant is hired. Of these, interim work is notoriously underutilized, which is disappointing because it is an area where bringing in help expeditiously can have a huge impact.

A resource offered in partnership between The ASP Team and CFO Selections

​One commonality among our businesses at The ASP Team and CFO Selections is that we often talk to business leaders that aren’t sure which kind of accounting role they need. They typically understand the duties they would like the person to perform and the deliverables they expect to receive, but they aren’t sure what to call the role exactly. Without the proper title it makes it difficult to hire into the role or find an accounting services company to provide exactly what they need.

Sometimes clients will come to us at The ASP Team saying that they need a “bookkeeper” as a catch-all phrase for someone doing any kind of accounting work but what they are really looking for is something more – an Accountant, Senior Accountant, or even Controller. Similarly, sometimes clients will come to us at CFO Selections saying that they need a “CFO” as a catch-all phrase for someone doing more advanced accounting work or leading an accounting team but what they actually need is something less – a Controller, Accounting Manager, or Senior Accountant. How do you know which you need? 

Cash-strapped startups need to be judicious with how they spend their money on everything from operating expenses to hiring costs. When there is just not enough room in the budget to pay an accountant market value for their experience, a startup may need to get creative with their overall compensation package, rethink their “ideal candidate” profile, and potentially even consider outsourcing as an option (at least temporarily).